Summon Cadeo from anywhere — global shortcuts are now yours to shape.
Added
- Customisable global shortcuts — the desktop app's system-wide shortcuts are now editable in Settings → General → Global Shortcuts. Rebind, disable, or reset any of the five: open the command bar (try ⌘⇧K), toggle the Cadeo Bar, join your next meeting, start a recording, or flip focus mode — all working even while another app is focused. Bindings are saved per device, and if another app already owns a combination, Cadeo tells you instead of silently failing. For more details read the updated change log.
See who's actually coming — and keep your shopping list out of your tasks.
Added
- Attendee responses on every meeting — open an event and each guest now shows how they replied: a green ✓ for yes, amber ? for maybe, red ✗ for no, and grey ○ for no reply yet, with a quick tally like “2 yes · 1 no”. So you can tell at a glance whether a meeting is actually happening. On web, desktop, and iPhone.
- Shopping lists, kept separate — a shopping list no longer mixes into your task lists. Items stay out of Today, This Week, Overdue and Someday, and each list sits as its own shortcut right after “Someday” that opens straight to its categories. “Buy milk” and “finish the report” finally live in different places.
Cadeo estimates how long a task will take.
Added
- Smart duration estimates — a task with no time set now gets an estimate from how long your similar past tasks actually took, shown as a faint “~45m” you can accept with a tap. It sizes your Plan My Day blocks too, so your day plan is more realistic. Worked out on your device from your own history — private, and it gets sharper the more you do.
Cadeo picks what to do today.
Added
- Today's picks — expand the planner backlog and Cadeo surfaces the top few things to do today from your This Week and Overdue tasks, each with a one-line reason (“Overdue 2 days”, “Due today · High priority”) and an Add button that drops it into today. Ranked on your device — instant and private — and it's always a tap, never automatic (with a quick Undo).
The desktop app updates itself.
Added
- Managed in-app updates (macOS) — when a new desktop version is ready, the update banner now downloads, verifies, installs, and relaunches Cadeo for you. No more visiting the site, downloading a DMG, and dragging it over the old app. Updates are cryptographically signed, and if anything goes wrong it quietly falls back to the website download.
A calmer planner backlog.
Changed
- This Week by default — the backlog drawer opens to a curated This Week scope (Overdue always shown), with a one-tap This Week / Show all toggle to reach your full grouped backlog the moment you need it.
- Collapses to a tidy rail — the drawer now starts collapsed as a slim rail; click anywhere on it to expand, and it docks beside your plan instead of floating over it. Dragging a task auto-opens it and re-collapses after you drop.
Cadeo suggests where a task belongs.
Added
- Smart Area suggestions — new tasks get an Area suggested on-device: auto-filled when it's certain (the task's project), or a one-tap “Looks like {Area}?” chip when it's a confident guess, based on what you've filed before and what you've taught it. Nothing leaves your device, and accepting a suggestion makes the next one smarter.
See your Areas at a glance.
Added
- Area colour on every edge — tasks, notes, and calendar events now show a coloured left edge in their Area's colour, across web, macOS, and iOS.
- More colours, auto-styled — the Area/Project palette grew to 45 colours with a new icon picker, and each new Area or Project gets a distinct colour and icon instead of always blue.
A gentle Sunday recap.
Added
- Week in Review — a Sunday-evening summary of where your week went (meeting vs focused hours, your most-tracked Area), deep-linking into the full Week in Review. Stays quiet on empty weeks.
Plan around your best hours.
Added
- Peak focus window — Plan My Day's Tune controls now let you set your peak hours. Cadeo places your highest-priority focus work there and tells you when it does (“placed in your peak focus window”).
Small, useful nudges.
Added
- Activity tips — the Activity panel now surfaces short, data-grounded hints once there's enough signal: when a priority consistently runs over your estimate, when one Area dominates your week, or a worthwhile line from your morning brief. Dismiss one a few times and it stays quiet.
Plan My Day — swap a suggested task.
Added
- Swap a suggested task — don't like what Plan My Day picked for a slot? Select it and choose Swap (or press s) to see the next-best alternatives and drop one straight into that slot; the replaced task moves to “saved for later” with a 5-second Undo. Skip still means “not today”; Swap means “wrong pick”.
Plan My Day is part of your morning ritual.
Changed
- Folded into the morning ritual (part 3) — Plan My Day now rises from the bottom as the same calm sheet as the morning brief and evening wrap-up, instead of a separate side panel. After the brief you'll see Plan my day → next to Done: Done skips it (planning is never forced on you), Plan my day continues straight into the planner. Still available any time from the Plan My Day button or command bar.
Plan My Day tells you what to do, not what's on your calendar.
Changed
- Meetings are context, not the plan (part 2) — meetings no longer take up rows. They collapse into one quiet line at the top (“N meetings · Xh booked · K free windows”, with a tap to see them all), and your suggested focus blocks become full, readable cards under a clear Your Focus heading — each with its time, length and the reason Cadeo picked it.
Plan My Day redesign — readable, calm.
Changed
- Plan My Day redesign (part 1) — task titles are always readable (a clean agenda list, not cramped blocks), actions live in one panel for the selected task, and “Saved for later” is a single calm line instead of a list that lost your place.
Plan My Day asks which Areas to plan.
Added
- Pick the Area(s) to plan — Plan My Day now asks which Area(s) to focus on (e.g. just Work, not Creator) before building the plan; your last choice is remembered.
Plan My Day: Tune collapses, respects the time.
Fixed
- Tune now collapses and Plan My Day no longer tries to schedule into the past when you plan late in the day.
Plan My Day: readable titles, tidier panel.
Fixed
- Task titles are readable again — the action buttons no longer crush the title; they now appear on hover or keyboard selection over an overlay.
- Tidier panel — "Saved for later" / "At risk" are collapsible and each item opens its task.
Plan My Day now shows your meetings.
Fixed
- Plan My Day now shows your meetings — a missing internal wiring meant the planner never received your calendar events, so meetings didn't appear and tasks weren't scheduled around them. It now reads your real calendar and plans around your day.
Plan My Day timeline fix.
Fixed
- Plan My Day no longer shows a huge lock icon — the "fixed meeting" blocks were missing their styling so the lock icon filled the timeline. Now corrected, and calendar entries with bad times are skipped instead of rendering broken.
Your activity panel now looks forward.
Added
- "Where you left off" + AI tips — above your activity feed there's now a card to jump straight back into your last task or note, plus up to two gentle, dismissible tips drawn only from what Cadeo has actually learned about your work (like how long your tasks really take). The feed itself is unchanged.
Smarter, calmer notifications.
Added
- Recurring-meeting pre-brief — about 10 minutes before a recurring meeting, Cadeo surfaces a short brief from last time: where you left off, open action items from the series, and a quick-review nudge. Silent when there's nothing from before.
- The morning brief opens Plan My Day — tap it to jump straight into planning your day.
Changed
- Calmer notifications — proactive alerts (morning brief, meeting prep, and similar) now send at most three pushes a day. They still appear in full in your in-app inbox; only the phone buzzes are capped.
Tune your day inline; the Plan My Day overhaul is complete.
Added
- Tune your day inline — a compact Tune control in Plan My Day adjusts your work start/end hour and lunch without leaving the panel; the plan re-flows immediately and your work pattern is saved.
Fixed
- Calendar understanding is more reliable — a calendar-event normaliser added earlier wasn't actually running in the app; it's now wired in, so Plan My Day reads events correctly across every calendar shape.
Filter your day by Area; deep work wins the morning.
Added
- Filter Plan My Day by Area — when both Work and Personal are in play, you get All / Work / Personal chips to focus the view (your choice is remembered). Personal-area tasks are still scheduled but kept out of your prime focus hours unless they're urgent or top priority, so deep work wins the morning.
See your day's capacity at a glance.
Improved
- A calm capacity header in Plan My Day — instead of “13 tasks won’t fit”, it now opens with “N meetings · Xh booked · Yh planned · Zh free for focus” and a small meter, so you can immediately see whether the day is realistic.
Steer your day plan.
Added
- Steer your day plan — every scheduled block now has Later (move it to the next free gap), Shorten (halve it), and Skip (save it for later), each with a 5-second Undo. Use the buttons or the keyboard (→ Later, - Shorten, Backspace Skip). Plan My Day is now something you adjust, not just accept or reject.
Plan My Day schedules smarter.
Improved
- Plan My Day is smarter about what to schedule — “This week” tasks get a priority boost that grows through the week so they don’t slip; it fills about 75% of your free time instead of cramming the day; what doesn’t fit is split into At risk (a deadline’s near — needs attention) and Saved for later (no rush) instead of one demoralising “won’t fit” pile; it applies what it’s learned about how long your tasks really take; and every scheduled block now shows a one-line reason.
Plan My Day now respects your real calendar.
Fixed
- Plan My Day no longer ignores your meetings — it was scheduling tasks on top of real calendar meetings and pushing the rest into “won’t fit”. It now recognises the meetings you actually have, draws them on the timeline as fixed blocks, and places proposed tasks around them.
Week in Review is readable — and actually useful.
Fixed
- Week in Review now shows up properly — the panel was rendering with no background and unreadable grey text. It now has a proper card and is fully legible in light and dark mode.
Improved
- Week in Review redesigned — even early in the week it leads with a clear summary, time tiles, and proportional meeting-vs-focus bars for each Area (quiet Areas are shown dimmed rather than hidden), plus a useful insight every time — your focus-vs-meeting-heavy-days pattern, your busiest day, or a gentle nudge.
A fix for the new weekly Area summaries.
Fixed
- Week in Review & “This week” no longer over-count — meeting and focus totals were summing future events as well as the current week, so an Area could show an impossible figure (e.g. “358h in meetings”). Both now count only the current week, Monday to Monday.
Organise your time by Area, see where your week goes, and edit events after creating them.
New
- Calendar → Area — assign a calendar to an Area (Settings → Calendars) and its meetings, notes and action items are tagged with that Area. Each Area gets a Meetings tab and a This week summary (time in meetings vs focused), plus a Week in Review across all areas — including an insight on how meeting-heavy days affect your focus. The morning brief is now area-aware too.
- Edit an existing event — open any event and click Edit to change its title, date, time, location, description, or guests in the same form you create events with. Recurring events ask whether to apply changes to this event, this & following, or all events, and you can add or remove Google Meet while editing. Changes sync to Google Calendar and notify guests.
Fixed
- Planner: 45-minute meetings with guests no longer clip the title — the attendee dots no longer overlap the meeting title.
- Account deletion works for every sign-in method — Google, Apple, and email accounts now confirm deletion with a typed DELETE instead of a password prompt some accounts could never satisfy.
- Stay signed in offline on iPhone & iPad — no more being logged out with no way back when you have no connection (e.g. on a plane).
- Lists show the cursor right away — starting a numbered or bulleted list in a note or task no longer hides the caret until you type.
- No more duplicate morning notifications — your daily brief now arrives once per device.
- Desktop: meeting pop-up “Join & Record” records reliably — the slide-up meeting alert now starts recording every time, matching the menu-bar button.
- Desktop: Cadeo Bar focus mode is steady and polished — no more flicker during a focus session, the timer is no longer obscured when you pick a task, and the focus screens animate smoothly.
- Desktop: menu-bar timer no longer flickers — the menu-bar focus countdown stays put instead of alternating with the plain icon every couple of seconds.
The official 1.0 release across web, macOS desktop, iPhone, and iPad. Cadeo is now generally available on the App Store.
iOS — iPhone & iPad
- Native SwiftUI app for iPhone and iPad with the full Cadeo workspace — tasks, notes, calendar, recordings.
- Inline note recording — record audio directly from any note's editor toolbar with live Apple Speech transcription overlaid as you talk.
- Voice input in QuickAdd — tap the mic and speak your task; on-device transcription works offline.
- Apple Calendar & Apple Reminders integration — sync events and import reminders into your inbox.
- iPad layouts — Apple Notes-style 3-column folder view, side-by-side Tasks & Notes panes in Projects, dedicated Planner with timeline.
- Push notifications with quiet hours, smart-deferral during meetings, and per-type controls.
- Offline-first with SwiftData persistence — create and edit tasks, notes, projects offline; auto-sync on reconnect.
AI & automation
- Morning Brief — a calm bottom-sheet at first sign-in of the day; AI ranks what carried over from yesterday and surfaces older items still worth doing.
- End-of-Day Reflection — schedule a wrap-up ritual with your working hours; configurable in Settings.
- Smart Task Breakdown — break a big task into subtasks with one click; AI suggests durations.
- Intelligent Task Rollover — yesterday's incomplete tasks surface for review on app open with per-task disposition.
- Note-to-Task Detection — AI scans your notes and suggests actionable tasks with priorities; one-click to create them, auto-linked to the source note.
- Related items — AI-discovered links between tasks, notes, and projects appear in a collapsible panel; works offline on Mac.
Recording & meetings
- Speaker diarization on Mac — on-device sherpa-onnx transcription with multi-speaker attribution; audio never leaves your machine.
- Speaker-to-attendee matching — when a recording is linked to a calendar event, Cadeo suggests mapping speakers to attendees you can apply with one click.
- Voice fingerprint matching on web — speaker profiles built on desktop carry over to web and vice versa.
- Floating recording bar — Dynamic Island-inspired pill at the top of the screen with timer, waveform, pause, and "back to event" while you work.
- Mid-recording audio source change — when a meeting tab closes, recording continues mic-only with a snackbar to pick a new source.
- Recordings recovery panel — orphaned recordings are surfaced in Settings with one-click recover or discard.
Tasks, notes & planner
- "Next Week" task bucket — mark tasks as "next week" without picking a day; they roll into "This Week" automatically on Monday.
- Drag-and-drop files directly onto editors — images and documents drop straight into note editors at the cursor position (web and desktop).
- Tags — workspace-level colored labels with inline `#tag` parsing in tasks and notes; central management in Settings.
- Smart Folders — user-created virtual note folders with AND/OR filter rules across tags, dates, kind, project, and area.
- Project sharing — share individual projects with team members at view or edit permission; shared-with-me grouping and assignee restrictions.
- Note sharing — share meeting notes with workspace members; mention-access prompts auto-share when you @mention someone without access.
- Right-click context menus on planner backlog tasks — full action set with usage-adaptive ordering.
- RTL languages — Arabic, Hebrew, and mixed-direction text now flow right-to-left in every editor.
Calendar & scheduling
- Pending invite triage in Inbox — accept, decline, or maybe RSVPs with AI-suggested responses, conflict detection, and meeting-load warnings.
- Meeting alert window on Mac — always-on-top reminder that floats over every app, with attendees and agenda inline.
- Calendar-to-area mapping — assign an area per calendar; events inherit the area on sync.
- Multiple Google accounts — connect, disconnect, and toggle calendar visibility per account.
Cross-platform
- Voice-fingerprint speaker matching on web — the on-device embedding model now runs in browsers via WebAssembly.
- Update notifications — automatic version check on startup and every 4 hours across web, desktop, and iOS.
- Welcome flow — admin-targeted welcome message + automatic inbox product tour for new sign-ups.
AI Plan My Day
- One-tap daily scheduling that fits tasks around your calendar.
- Offline-first: runs locally on Mac via Ollama and on iPhone with Apple Intelligence Foundation Models (iOS 26+); falls back to cloud when local AI isn't available.
- Energy matching, deadline scoring, lunch reservation, and 10-minute pre-meeting buffers.
- Per-block accept/reject toggles and an "Accept All" shortcut.
AI Inbox Processing
- Smart suggestions for area, project, schedule, priority, and duration on every inbox task.
- One-by-One mode for full control or Quick Apply All for batch triage.
- Preference learning — Cadeo learns from your accepts and modifies, getting more accurate over time.
Editor & notes
- 22 block types — paragraph, headings, lists, todos, toggles, callouts, code, tables, columns, tabs, embeds, divider.
- Table templates: Simple, Comparison, Pros & Cons, Timeline, Roadmap, Budget; CSV and Markdown export.
- Templates: Meeting Notes, 1-on-1, Project Brief, Decision Log, Retrospective, OKRs.
- Slash menu (`/`) with type-ahead filtering and category headings.
- Markdown shortcuts (`#`, `>`, `[ ]`, etc.) and paste auto-conversion.
- Auto-linkify URLs and `Cmd+Click` to open.
Comments & collaboration
- Comment threads on tasks and notes with realtime delivery via Supabase Realtime.
- @Mentions across tasks, notes, and project descriptions.
- Activity panel with All / Comments / Updates tabs and notification grouping.
- Per-type notification preferences with quiet hours and smart-defer during meetings.
- Email notifications: instant or daily digest, with branded HTML templates.
Email-to-task
- Forward emails to a unique workspace address; Cadeo creates a task with the subject as title and the body as notes.
- Attachments supported (up to 10 files, 25MB total) with in-editor download.
- Original sender shown on task card; corporate disclaimers stripped automatically.
Semantic intelligence (beta)
- Automatic vector embeddings for tasks, notes, and projects.
- Hybrid keyword + semantic results in `Cmd+K` — items appearing in both lists get boosted.
- "Related" sections in task and note modals surface AI-discovered similar items.
Privacy & data
- "Save AI chats locally only" toggle — keep AI conversations on-device.
- "Save recordings locally only" option on Mac with folder picker.
- Local AI on Mac via Ollama with curated DeepSeek R1 tiers and RAM-based recommendations.
- BYOK (Bring Your Own Key) for Anthropic and OpenAI on Personal and Pro plans.
- Full data export in GDPR-compliant JSON.
This page covers user-facing features only. Bug fixes, performance improvements, and infrastructure work happen in the background and aren't listed here.